Sanctuary Space, Safety Team, and Crisis Management Programming

At Living Games, we are committed to the ongoing effort of providing safer spaces at gaming events. Our Code of Conduct outlines clear expectations for our attendees, but also features some general Guidelines for Suggested Behavior that we hope will encourage attendees to interact optimally. In addition, we are developing three other interventions for the conference: the Sanctuary Space, the Safety Team, and the Crisis Management programming items, which are detailed below. All three of these processes continue to inform one another as they evolve.

Sanctuary Space

Inspired by the Burning Man tradition, we are instituting a Sanctuary Space in the conference that will be open during active hours. This space is located in the Oak room, which is close to the registration desk.


Photo by Juan Antonio F. Segal on Flickr, CC-by-20

While other events will transpire in nearby rooms, the Sanctuary space is intended to provide a quiet place for attendees to decompress if necessary. We plan to offer relaxing decor and lighting for people who need to take a break from the conference for any reason, but do not wish to retreat into their rooms.

The Sanctuary space is considered a Quiet Zone. If you enter the room, please be mindful of others in the space and keep talking to a minimum in a soft tone of voice. Also, please respect attendees if they wish to decompress alone.

Safety Team

Also, the Sanctuary Space is the location where attendees can locate members of the Safety team at any time during the conference. We plan to have at least 1-2 Safety team volunteers on staff during the following hours:

Thursday, 6pm-2am

Friday, 10am-2am

Saturday, 10am-2am

Sunday, 9am-5pm

The Safety team is there to listen and take action if necessary. Please alert the Safety staff of any issues that arise during the conference. The first step for any safety-related emergency should be checking the Sanctuary space for a volunteer, unless attendees feel the need to call the police directly. Alternately, attendees can call the following numbers to reach the Safety team leads, especially during off-hours:

Jack Weeks: (512) 693-9749

John Stavropoulos: (516) 597-0766

Sarah Lynne Bowman: (512) 730-0533

Reports given to Safety team members will be logged in a Google form that is only accessible by Jack, John, and Sarah. The Safety team will keep this information confidential except in the rare event that police intervention is necessary. The team leads will keep tabs on any reports throughout the conference and make decisions based upon the Code of Conduct on a case-by-case basis.

Crisis Management Program Items

At Living Games, we hope to provide a space for people to develop their skills as larp enthusiasts and professionals. We believe that crisis management is an important skill for any group to practice, particularly learning to handle incidents of harassment, bleed, and trauma. We have developed two program items along these lines: one for practicing appropriate responses when interacting with people who report these issues and one for developing policy on these issues, deliberating, and making decisions as a community:


SATURDAY — 2:15-3:30pm

Organizing 3: Crisis Management: Bleed, Harassment, Trauma (Workshop)

Facilitated by: John Stavropoulos, Sara Hart, Samara Hayley Steele, Sarah Lynne Bowman

While many community leaders work hard to keep spaces safe and inclusive, problems do occur within communities. This workshop offers participants the opportunity to practice handling bleed, harassment, and trauma if these situations arise in their convention or larp communities.

SUNDAY — 1:45-3:00pm

Organizing 6: Crisis Management: Policy, Deliberation, Decision Making (Roundtable)

Facilitated by: John Stavropoulos, Sara Hart, Samara Hayley Steele, Sarah Lynne Bowman

This second program item in our series on crisis management will discuss ways to establish and enforce codes of conduct in gaming communities. This roundtable is intended as an open discussion between the workshop facilitators and participants discussing the pros and cons of particular practices of handling harassment reports, from small groups to larger organizations.


We acknowledge that these issues are complex and different communities have distinct points of view with regard to how to handle them. We encourage attendees to feel comfortable contributing their unique perspectives to the dialogue, even if opinions differ.

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The goals of these initiatives are to demonstrate that our conference takes the emotional and physical safety of its attendees seriously, as well as to promote open, respectful discussion about these important topics.

Feel free to send comments and questions to

Posted April 15, 2016 in: news by lgadmin